Build a small planning team
Choose a few people to manage travel, rooms, transport, activities and payments instead of asking the whole group to decide every detail.
Use core and optional activities
Set a welcome meal, heritage day or family gathering as shared anchors, then offer optional experiences.
Ask accessibility questions early
Confirm walking, steps, shade, seating, toilets, transport access and rest stops before booking.
Planning checklist
- Name the planning team
- Collect dietary needs
- Collect mobility needs
- Confirm vehicle capacity
- Create emergency contacts
- Keep optional blocks
Verify current travel information
Entry rules, health guidance, airline arrangements and event schedules can change. Check current official information before travel.